Vietnam Tax and Accounting Services - Export Tax Rebate

Author:

Betsey

Release time:

2025-05-29

Basic Information

Policy Overview:
Vietnam actively promotes economic integration through preferential policies for import-export activities, with tax incentives being particularly prominent. Almost all exported goods and services are subject to a 0% VAT rate, allowing companies to reclaim VAT paid on input costs (e.g., raw material imports, domestic goods/services purchases) related to exports. To qualify, these costs must be directly attributable to export activities, and companies must maintain complete, timely, and legally compliant tax filings, accounting records, and documentation.

Eligibility and Process:

Input VAT Sources: Primarily from imported raw materials, domestic purchases, and services, provided they are documented for export purposes.
Declaration Frequency: VAT rebates can be applied for monthly, quarterly, or at longer intervals, subject to a minimum rebate threshold.
Review Mechanisms:
- First-time applicants: Subject to a "review-before-rebate" process, where tax authorities conduct on-site inspections of accounting records and supporting documents before approving rebates.
- Subsequent applications: Follow a "rebate-first, review-later" model, with tax authorities issuing refunds upfront and conducting post-rebate audits based on policy and scheduling.

Betsey International’s Services:
We offer end-to-end support for export VAT rebate applications:

Preliminary eligibility assessment, including review of accounting books, tax filings, and legal compliance.
Consultation on resolving issues that may impact rebate applications and calculation of claimable amounts per legal requirements.
Preparation and submission of rebate applications, including completion of forms and collation of supporting documents (e.g., contracts, invoices, customs records).
Liaison with tax authorities during inspections, providing explanations and adjusting data as needed.
Post-rebate advisory on accounting matters related to tax refunds.

Processing Time and Procedures

Total Processing Time: 45–60 working days.
Key Steps:
1. Document Collection: Gather all financial records, tax reports, and legal documents for the rebate period.
2. Preliminary Review: Analyze documents and data, reporting findings to the client.
3. Issue Resolution: Address any discrepancies or compliance gaps before formal application.
4. Application Submission: Calculate rebate amounts, prepare official forms, and submit to tax authorities.
5. Inspection Coordination: Represent the client during tax authority reviews, providing clarifications and supplementary data.
6. Approval and Tracking: Monitor the approval process and track rebate funds until receipt.
7. Document Delivery: Provide copies of tax authority decisions, rebate applications, and supporting files.

Required Documents

Full set of accounting books and financial data for the rebate period
Tax reports, return schedules, and supporting vouchers
Legal documents (Investment Registration Certificate - IRC, Enterprise Registration Certificate - ERC, etc.)
Bank statements and transaction records
Sales and purchase contracts
All input invoices and import documents related to exports
All output invoices and export documents (e.g., bills of lading, customs declarations)
Transaction agreements for goods sold/purchased during the rebate period
Other business-specific supporting documents

Delivered Documents

Tax authority’s official rebate approval decision
Completed export VAT rebate application form
Full set of supporting documents appended to the application

None

Vietnam Tax and Accounting Services - Foreign Contractor Tax Declaration

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